JOB SCOPE

Summary of Job Responsibilities

To perform all duties in accordance with Marina Bay Sands policies and within the realm of the Company vision, mission and values.

Job Responsibilities

• To manage the daily tasks of Administration team
• Provide assistance to the Director Surveillance in their daily requirements
• Development  and performance management of Administration team
• Development and maintenance of filing and data storage systems for record retention
• Assist management team with their administration requirements
• Manage operational rostering requirements inclusive of review and approval of daily hours
• Provide assistance with recruitment of staff – sourcing, interviewing, raising of SRF, etc
• Correlate and distribute mail, both incoming and outgoing
• Screen calls and schedule appointments
• Manage Service Requests from beginning to completion and review where required
• Track equipment leases and payments, while keeping accurate monthly records
• Maintain monthly General Ledger reports, review monthly and annual administration related budgets reports; analyzing reports for supply inventory.
• Regularly follow up with Accounts Payable in processing of Purchase Orders/ Requisitions
• Maintain the security and confidentiality of all files, communications, and information on the conduct of company business.
• Maintain and update internal operation forms as required
• Maintain and update department personnel files and photo sheets
• Prepare department meeting minutes
• Have in depth knowledge of Casino related IT Programs – HMS, SAP, Virtual Roster, etc
• Strive to improve and streamline departmental administration tasks through continuous assessment of policies and procedures, work processes
• Ensure requirements of operation are met; stationery requirement and pantry items

JOB REQUIREMENTS

Education & Certification

• Minimum N Levels
• Police Clearance

Experience

• Minimum of two years secretarial experience preferred
• Minimum five years personal computer experience, including Microsoft Word and Excel, Outlook preferred.
• Experience in preparing spread sheets, budgets and data
• Possess excellent customer service, organizational and communication skills

Competencies

• Microsoft Office literate
• Familiar with the use of technology within the work environment
• Possess excellent written and verbal communication skills
• Possess excellent customer service and organizational skills
• Have proven accountability when working with confidential information
• Ability to work on multiple tasks simultaneously and for multiple supervisors in a fast paced environment
• Get along with fellow Team Members and work as a team
• Be willing to work any day of the week and any shift
• Meet the attendance guidelines of the job and adhere to Departmental and Company policies.
• Have a well-groomed, professional appearance.

Physical Requirements / Work Environment

• Work inside and continuously maneuver in and around all areas of the casino
• Have the manual dexterity and coordination to operate office equipment, including a computer, fax machine and photocopy machine.
• Respond to visual and aural cues.