Job Summary

To assist in the planning and administrating the daily operation of Paiza Butler Department and provide secretarial duties and administrative support. The Administrator is to provide support to team members of Paiza Butler Department, assisting in daily office needs and managing company general administrative activities.

Job Responsibilities

• Provide professional administrative and clerical support to the head of department (HOD) and wider team such as meetings scheduling, travel arrangement, speaking engagements and TM expenses
• To act as a coordination point for communication between Director, Managers and Team Members and supporting departments in Marina Bay Sands
• To prepare statistical reports, handling information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and ensure all other day-to-day operational efficiency within the department including coordination of operational and support with other departments
• Provide support in purchase requests, follow through and ensure receiving and invoicing are performed on time and attend to vendors’ queries or issues from time to time
• Provide support and manage team building, training, special events, relevant permit, license, subscription, membership and dues subscription/application and/or renewal
• Operate with competency property systems and portals such as but not limited to Ariba, Comp Reporting System, Comp Portal, Concur, Cigna, FCm Portal (OBT), MPOS, MyHR Learning/Services, Maximo, Prosoft, PolicyTech, ServiceNow, Time Manager, Virtual Roster. Maintain proper recording of Overtime, and all AL/PH leave requests
• Assist with TM matters such as Onboarding/Transfers/Accessibility on property/systems access/ePAF
• Provide support and consolidation of P&L, budget, forecast, accrual, and operating expensesManage and maintain office supplies, machinery, pantry, fixtures, and furniture
• Ensure adherence to all SOPs and Policies
• Perform any other tasks and projects as assigned

Job Requirements

Education & Certification

• Diploma preferred

Experience

• 1-2 years’ experience in clerical and operational work

Other Prerequisites

• Proficiency in MS Office (MS Excel, Outlook and MS PowerPoint, in particular)
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and copiers
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.